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Council meetings and decisions

Siambr

Auf Anfrage erhältlich

Committee meetings, papers and decisions for UK councils.

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Siambr runs a council’s meetings from the first draft of the agenda to the published decision. Democratic Services officers schedule the meetings, build and publish the agendas and write the minutes. Report authors write their reports in Siambr, and senior officers approve them before they are published. Councillors read their papers, keep private notes on them and keep their register of interests up to date. Residents use the public site to find a meeting, read its papers, follow its decisions, sign petitions and answer consultations.

Für wen es gedacht ist. Democratic Services teams, report authors, monitoring officers and councillors at UK councils.

Status
Auf Anfrage erhältlich
Teil von
Angebote·Democratic services
For UK councils
Council Works
Tags
Committee meetingsAgendas and minutesReport approvalDecisions registerRegister of interestsPetitions and consultations

Technische Spezifikation

Verfasst für technische Prüfer. Eine Zeile ohne Messwert wird weggelassen.

Platform

Restricted business
A restricted report states which category of exempt information it falls under and goes only into the restricted pack. Committee Members and the officers allowed to read restricted business can open it.
Retention
Meeting papers stay open to inspection for six years under section 100C of the Local Government Act 1972 and are then archived. The council sets how long petition signatures and consultation responses are kept.
Roles
A role is a named set of permissions, and one account can hold several roles.
Sign-in
Officers and councillors sign in with a password. The council sets its length, the lock-out after failed attempts and how long a session lasts.
Public site
Residents read the public site without an account. They can sign up for email alerts by committee without a password and add a meeting to their own calendar.
Devices
A web browser.

Was es leistet

  • Publication deadlines

    Each meeting shows the date its agenda must be published and the last day for items. A health check lists agendas past their deadline and meetings held more than a week ago that still have no minutes.

  • Agenda builder

    Officers add items and sub-items, bring in standard items and planning applications, copy an earlier agenda and attach papers. When the agenda is published, Siambr numbers the papers as annexes and keeps that publication as a numbered version.

  • Minutes

    Officers write the minutes item by item beside what the agenda said and record attendance and times in the same draft. Siambr produces the minutes as a PDF and a copy for signing.

  • Report approval

    Authors write reports against a meeting. An approver approves the report or returns it to draft with a comment, and the report’s history keeps both decisions.

  • For councillors

    Councillors read their papers, keep private notes and highlights on any item and send apologies. They keep their register of interests, gifts and hospitality up to date on their own page.

  • Public site

    Residents find meetings, read the papers, follow decisions and the forward plan, sign petitions, answer consultations and ask for email alerts by committee.

  • What the public sees

    The council chooses which councillor details the public site shows. A detail switched off stays visible to officers and councillors after they sign in.

  • Audit trail and reports

    Siambr records who did what and when. The audit trail and the management reports on attendance, declarations and the six-month rule export as CSV.

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