Policy on Conflicts of Interest
Pupose
Buyers — especially public-sector buyers — maun be able tae trust that RODMENA LIMITED's advice and bids are free frae improper influence. This policy explains how we identify, declare and manage actual, potential or perceived conflicts o interest, consistent wi the requirements o the Procurement Act 2023.
Whit counts as a conflict
- Personal, faimily or financial relationships wi a buyer's staff or decision-makers.
- Interests in competing or complementary suppliers involved in the same procurement.
- Aforehaund involvement in designing a requirement we later bid for.
- Gifts or hospitality that could be seen tae influence a decision (see oor Anti-Bribery Policy).
Hou we manage conflicts
- Awbody actin for the company maun declare a possible conflict as sune as they become aware o it.
- Declared conflicts are recordit, and mitigations agreed — frae disclosure tae the buyer throu tae withdrawal frae the opportunity.
- Whan a public procurement requires it, we disclose relevant interests tae the contracting authority proactively.
- We keep the register under review for the life o ilka engagement.
Awnership
The Director awns this policy, hauds the conflicts register, and reviews baith at least ilka year.