Privacy Policy
1. Introdüction
RODMENA LIMITED ("we", "us", "our") is committit tae protectin yer privacy in accord wi the UK General Data Protection Regulation (UK GDPR) an the Data Protection Act 2018. Whaur the EU General Data Protection Regulation (EU GDPR) forby applies tae oor processin, for ensample whan we offer oor services tae fowk in the European Union, we comply wi it as weel. This policy explains whit personal data we process whan ye uise this wabsteid or contact us, an the richts ye hae ower it.
We are tha data controller fur tha processing descrived here. Oor registered office is 14 Keppel Row, America House, Flat 2, London, England, SE1 0FB (company nummer 16472788).
For mobile applications: if ye are using ony o oor mobile applications, please refer tae the mobile-specific privacy policy at rodmena.app/privacy.html.
2. Information We Collect
2.1 Information ye gie us
- Contact details (name, email address, organisation) an yer message whan ye email us or send the contact form. The form is submitted tae this website: we store the submission on oor ain server sae that a delivery failure canna lose it, an relay it by email tae the RODMENA desk ye selected. We also record the IP address the submission cam frae, tae rate-limit abuse. Submissions are kept fur 90 days an then deleted.
- The content o yer correspondence wi us
2.2 Information gaithered automatically
- Standard web-server logs on oor self-managed servers: IP address, requested URL, time, browser user-agent. We uise thaim solely fur security monitoring an operations, an thay are routinely rotated an deleted.
We dae no uise ony kin o analytics, advertisin or trackin technologies on this wabsteid.
3. Legal Basis fur Processin
- Legitimate interests: respondin tae enquiríes, operatin an siccarin oor wabsteid an business
- Contract: takin steps ye request afore enterin a contract, an performin contracts
- Legal obligation: whaur we maun keep records or comply wi the law
- Consent: whaur ye hae gien it expressly (ye may tak it back at ony time)
4. Hoo We Uise Yer Information
- Tae answer yer speirins an manage oor business relatinship
- Tae provide, secure an improve oor services
- Tae comply wi legal an regulatory obligations
We dinnae sell personal data, an we dinnae uise it fur automated decision-makin or profilin.
5. Data Keepin
We keep personal data only as lang as needit for the purposes abuin: business correspondence for as lang as we hae an active relationship or a legitimate need tae keep it; server logs for a short rowin period; an records we maun keep by law (for example accoontin records) for the statutory period.
6. Data Sharin an Disclosin
We dae nae sell or rent personal data. We share it ainly wi:
- Service providers that support oor operations, leetit as sub-processors on oor Trust Centre
- Professional advisers (legal, accounting) unner confidentiality
- Authorities whaur disclosure is required by law
7. Thrid-Pairty Content
Tha pages o this wabsteid are rendered in advance an served frae oor ain domain, an ilka asset they uise — the stylesheet, the fonts an the smaa scripts that switch the theme an enhance the ecosystem map — is served frae rodmena.com as weel. Nae third-pairty content-delivery network, font service, analytics or advertisin script is loadit.
Thair is yin disclosed exception: oor Cyber Essentials certificate badge, shawn in the footer o ivery page an on the Trust Centre. It is the scheme's certification mark, served live by BlockMark Technologies Ltd (registry.blockmarktech.com) an linked tae oor public certificate record. Whan a page wi the badge is displayed, yer browser requests the image fae that service, sae it receives yer IP address, yer browser details an the address o the page, as ony web server daes. Its handling o that information is governed by its ain privacy notice. The badge sets nae cookies, an we receive nae information fae it. We uise it ainly tae shaw verifiable proof o oor certification. Ony ither third pairty a page contacts will be named here afore it daes sae; itherwise a request leaves oor domain ainly whan ye follae a link tae anither site.
8. Internaitional Data Transfers
We are UK-based. Whaur a service provider processes data ootside the UK (for example GitHub, Inc. in the Unitit States for source-code hostin), transfers are pertectit by appropriate safeguards sic as the UK Addendum tae the EU Standard Contractual Clauses or an adequacy decision.
9. Yer Richts
Unner UK GDPR ye hae the richt tae:
- Get at the personal data we haud aboot ye
- Get onaccurate data pit richt
- Hae data erased ("richt tae be forgotten") — rtbf@rodmena.co.uk
- Restrict or object tae processin
- Data portability
- Tak back consent at ony time, whaur processin is based on consent
Tae exercise ony o thae richts, email gdpr@rodmena.co.uk. We will answer within ae month.
10. Siccarness Mehures
We apply proportionate technical an organisational measures: encryption in transit (TLS) for aa services, least-privilege access tae systems, hardened self-managed infrastructure, an minimal data haudins. Oor security posture an responsible disclosure route are publisht on oor Trust Centre.
11. Cookies an Local Storage
This wabsteid sets nae cookies — first-pairty or third-pairty, includin the certificate badge descrived in section 7 — an uses nae analytics or trackin. The anely browser storage we use is a single localStorage entry ("theme") that minds yer dark/light preference. It bides on yer device, is niver sent tae us, an ye can clear it at ony time in yer browser settins. Because we use nae non-essential cookies or trackers, this site shaws nae cookie banner.
12. Bairns' Privacy
Oor wabsteid an services is aimed at businesses an is no intendit for childer aneath 18. We dinnae knowingly collect data frae childer.
13. Links tae Third Pairties
Oor wabsteid airtins tae ootby sites (for ensample GitHub, LinkedIn, Companies House). We arnae responsibble fur thair privacy practices; please review thair policies.
14. Chynges tae This Policy
We may update this policy fae time tae time. The effective date at the tap reflects the latest revision, an significant chynges will be heichlichted on this page.
15. Complaints an Contact
Privacie quaistions: privacy@rodmena.co.uk
Data-subject requests: gdpr@rodmena.co.uk · erasure requests: rtbf@rodmena.co.uk
DPA speirins: legal@rodmena.co.uk
Telephone (voice and SMS): +44 7537 179434
RODMENA LIMITED, 14 Keppel Row, America House, Flat 2, London, England, SE1 0FB
Tae compleen aboot how we haunle yer personal data, email privacy@rodmena.co.uk. We acknowledge ivery compleen within 30 days an tell ye the ootcome withoot ony undae delay.
Ye hae forbye the richt tae compleen tae the UK supervisory authority: the Information Commissioner's Office, ico.org.uk, helpline 0303 123 1113. RODMENA LIMITED is registered wi the ICO under reference ZC202334; oor full registration details is shawn on the company information page. Whaur the EU GDPR applies, ye micht forbye compleen tae the data protection supervisory authority in the EU member state whaur ye live or wirk, or whaur the alleged infringement took place.